Ontario fundraising guidelines

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June 05, 2017

Examples of Acceptable Uses of Fundraising Proceeds:

  • Assistance fund (for example, a fund serving a charitable purpose to benefit students, such as providing payment for the cost of a field trip for students who cannot afford it)
  • Purchase of additional supplies, equipment or services which complement items funded by provincial grants (for example, extracurricular band equipment, audio-visual equipment)
  • Field trips or other excursions (for example, in-province, out-of-province, or trips abroad)
  • Guest speakers or presentations
  • Ceremonies, awards, plaques, trophies or prizes for students
  • Establishment of scholarships or bursaries
  • Extracurricular activities and events (for example, travel and entry fees for sports competitions, school team uniforms, school band, choir, clubs)
  • School yard improvement projects (for example, playground equipment, shade structures, gardens, outdoor skating rink)
  • Upgrades to sporting facilities such as running tracks, installation of artificial turf and scoreboards
  • Support for activities that are unique to the denominational or cultural character of the school (for example, student retreats).
  • School improvement projects (for example, playground equipment, shade structures, gardens, outdoor skating rink, greening initiatives)
  • Upgrades to school facilities that do not increase the student capacity of the school (for example, rebuilding of cafeteria stage, retrofitting of an auditorium)
  • Upgrades to sporting facilities such as running tracks, specialized recreational facilities, installation of artificial turf and scoreboards
  • Technology investments which complement and do not replace existing school board allocations
  • Capital projects supported by fundraising proceeds should:
    • Be complementary to publicly funded education;
    • Not result in an increase in the student capacity of a school; and
    • Not result in a significant increase in school or board operating or capital costs.

Examples of Unacceptable Uses of Fundraising Proceeds:

  • Items funded through provincial grants such as classroom learning materials and textbooks
  • Facility renewal, maintenance, or upgrades funded through provincial grants such as structural repairs, sanitation, emergency repairs, or replacing flooring due to wear and tear
  • Infrastructure improvements which increase the student capacity of a school or are funded by provincial grants (for example, classrooms, additions, gyms, labs)
  • Goods or services for employees, where such purchases would contravene the Education Act or a school council’s by-laws regarding conflict of interest
  • Professional development including support for teacher attendance at professional development activities
  • Administrative expenses not associated with fundraising activity. Any administrative expenses associated with fundraising activity should be minimized.
  • Support for partisan political activity, groups or candidates.

From the Ministry of Education Fundraising Guidelines 2012